Create Whatsapp Campaign

Learn how to create a WhatsApp campaign using the Netcore CE dashboard.

Overview

WhatsApp is a messaging channel that allows you to engage with your customers. You can send personalized messages, notifications, and updates directly to your users' WhatsApp accounts. This channel helps improve customer engagement, support, and marketing efforts by reaching users on a platform they use daily.

Key Features

  • Direct Messaging: Send personalized messages to your customers in real-time.
  • Rich Media Support: Share images, videos, documents, and more.
  • Automation: Trigger messages based on user actions or predefined workflows.
  • Two-Way Communication: Allow customers to respond, enhancing interaction and support.
  • Analytics: Track message delivery, read rates, and customer responses.

Use Cases

Use CaseExample
Transactional AlertsNotify customers about order confirmations, payment receipts, or shipping updates.
Promotional MessagesInform users about seasonal sales, special offers, or new product launches.
Customer SupportAssist customers with FAQs, troubleshooting, or account management.
Surveys & FeedbackAsk for customer feedback after a purchase or service experience.
Appointment RemindersSend reminders for scheduled consultations, webinars, or deliveries.
Order AbandonmentRemind customers who have left items in their cart to complete their purchase.

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Prerequisites

  • WhatsApp Business Account: Ensure you have a verified WhatsApp Business Account.
  • WhatsApp Business Number: Ensure that the phone number you use for WhatsApp is active and verified.
  • Netcore Integration: Your WhatsApp business account should be integrated with Netcore. This requires API provided by WhatsApp.
  • User Consent: Ensure you get consent from users to send them messages on WhatsApp.
  • Templates: WhatsApp requires pre-approved message templates for non-transactional messages. Ensure you have these templates approved by Meta.
  • Compliance: Follow WhatsApp’s business policy to ensure all communications are compliant.

Steps to Create a WhatsApp Campaign

Follow the steps to create a WhatsApp campaign.

  1. Navigate to Engage > Campaigns and click the Create button to create your email campaign.
  2. Select Engage with users > WhatsApp.
Create a WhatsApp Campaign

Create a WhatsApp Campaign

3. Provide basic details about your campaign in the Setup section

Setup

Refer to the table below for details on the sections available under Setup.

Field NameDescription
Campaign nameAdd a name for your campaign.
Business NumberSelect the registered phone number through which users will receive your WhatsApp messages.
Add tagsAdd tags to categorize your campaign. You can select up to five tags.

The Advanced section has the following features:

  1. Conversion Goals
    Add conversion goals to monitor key business metrics and measure the success of your Web message campaign. You can track one conversion goal per campaign. Select any event as a conversion goal activity according to your objectives.
    For example, if you want to track the number of customers who have purchased shoes after your campaign was sent. (Event: Product Search, Product: Shoes).
  • Event name: From the dropdown, select the event you want to count as a conversion, such as a Product Purchase or add-to-cart.
  • Specify payload parameters: You can define the conversion event payload criteria and add up to five customizable parameters. For example, specify a Purchase event when the product price exceeds 10,000.
  • Conversion Window: This option defines the time frame for successful actions after interacting with your campaign.
  • Revenue Parameter: Select this option to assign a value to each successful action for tracking financial impact.
  1. Deduplication: Deduplication ensures that each contact receives only one WhatsApp message per campaign. It prevents multiple messages from being sent to the same person. This feature automatically detects and removes duplicate entries in your contact list. It avoids annoying your contacts with repeated messages and optimizes your campaign's reach. You can toggle this option to enable.
4. Define the target audience for your campaign in the Audience section.

Audience

The Audience section lets you select who to target your WhatsApp message. It has the following sections:

Choose a specific segment or list to define the campaign audience. Pick up to five user segments or lists. Use for targeting based on historical behavior captured by server-side user segments. Target Audience has the following options:

  • All Contacts: Target all users in your contact list when creating campaigns for broader outreach.

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All Contacts Setting

Admin users of the Netcore CE dashboard can disable the All Contacts option, if they prefer not to send a campaign to all contacts. This option is enabled by default, making the All Contacts option selection accessible. However, admin users can change it as needed.

To enable or disable the feature, navigate to Profile > Account Configuration > All Contact Enable/Disable >Active / Inactive.

Enable or Disable All Contacts option

Enable or Disable All Contacts option

  • Segments/List: Select from pre-defined lists or segments to target specific contacts. Search for the desired segment or list by name and add it to your campaign.

Exclude Contacts

Select segments or lists to exclude specific users from your campaign. You can choose up to five segments or lists for exclusion.

Exclude contacts from your campaign

Exclude Contacts from your Campaign

5. Create the WhatsApp content under the Content section.

Content

After the basic Setup and defining the target audience, Content is the section where you can select and edit your meta-approved WhatsApp template.

Refer to this document to create a WhatsApp template.

Send Test Message

Select the Send Test SMS option to preview your SMS before sending it to users.

Add mobile numbers to send test SMS

Add mobile numbers to send a test message

Refer to the table below for details on the sections under Send Test SMS.

Field NameDescription
Add WhatsApp NumbersSelect this option to get a test message on your preferred WhatsApp number. You can add up to five WhatsApp numbers.
Paste WhatsApp numbers (Comma-separated value)Select this option to get a test message on multiple WhatsApp numbers. The numbers should be comma-separated.
7. Define the campaign's delivery time and date under the Schedule section.

Schedule

You can create and preview your WhatsApp campaign and then schedule your campaign.

Refer to the table below for details on the sections under Schedule campaign.

OptionDescription
Frequency capToggle communication frequency settings to limit the WhatsApp messages a specific user can receive.
When to sendSelect the options for when you want your WhatsApp campaign to be sent.
  1. Send now: You can immediately send the WhatsApp campaign to recipients.
  2. Send Later: You can schedule the WhatsApp campaign at a specified date and time.
Contact limitLimit the number of contacts who have joined this message.

Contact Limit

The Contact Limit feature in WhatsApp campaigns allows marketers to communicate in smaller chunks over an extended period. This helps manage costs and control the reach of each campaign efficiently. You can control message delivery during the warm-up phase to avoid resending the same content to the same users.

This is an approximate count of users to whom this campaign would be sent. This excludes users who have uninstalled the app, opted out of receiving notifications, or have stale tokens. The final count may vary due to blacklists, suppressions, frequency capping, etc.

The tabs present under Contact limit are:

  • Reachable count: Total number of contacts that can be reached.
  • Set contact limit: Number of contacts already reached.

Edit Contact Limit after Campaign is Sent

If the campaign was sent with a contact limit, you can edit the limit even after the campaign has been executed. Follow the steps given below.

  1. Navigate to the campaign and click the Edit button (available only if a contact limit was set).
  2. You will be redirected to the Schedule screen. Here, you can change the contact limit, send time, or other scheduling parameters.

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Disabled Tabs

The Setup, Audience, and Content tabs are locked. You can only view their details through the Summary tab on the right.

  1. When your campaign is ready, click the SAVE AND PREVIEW using your desired settings.
  2. Review the details of your campaign one final time. If everything looks good, click SAVE & PUBLISH to send the campaign.